Services
Program Management
Programming
Master Planning
Strategic Planning
Transportation Planning
Site Planning
Building / Site Evaluation
Feasibility Studies
Facility Surveys and Evaluations
Preservation Architecture
Interior Architecture
Space and Facility Planning
Facility Procurement/Inventory
Control
Design-Build
Scheduling
Project Control
Value Engineering
Critical Path Analysis
Bid Evaluation
Detailed Services
Architectural
Predesign / Analysis
Design begins with analysis. The key objective of this initial step is to identify, analyze, confirm and organize the factors that will influence the development of a design concept. Gregory Andrea A.I.A. Architects will meet with you to review the following:
Establish Design Goals
Determine the scope and type of Project
Determine the services required
Determine the project budget
Review Codes and Regulations
Prepare program
Site Evaluation and analysis
Prepare Schedule
Schematic Design Phase
Gregory Andrea A.I.A. Architects shall review and evaluate with you the architectural program and pre-design analysis to ascertain the requirements of the project, including a preliminary evaluation of the project budget and schedule. Based upon a mutually agreed-upon program, schedule and budget, we shall prepare schematic design documents consisting of drawings and other documents illustrating the scale and relationship of the project components.
Design Development Phase
Based on the approved Schematic Design documents and any adjustments requested by you in the program, schedule or the budget, we shall prepare for approval by the owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate.
Service in the Design Development Phase will include:
Project Administration
Coordination
Agency Consulting/Review/ Approval
Architectural Design Documentation
Materials research/ Specifications
Scheduling
Project Budget
Presentations
Contract Documents Phase
Based upon approved Design Development and further adjustments in the scope and the budget for the Project, we shall prepare for approval by the Owner, Contract Documents, consisting of drawings and specifications setting forth in detail the requirements for the construction of the Project. Gregory Andrea A.I.A. Architects will assist the Owner in the preparation of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and Contractor. Gregory Andrea A.I.A. Architects will advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. Gregory Andrea A.I.A. Architects will assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project.
Bidding/ Negotiation Phase
Gregory Andrea A.I.A. Architects, follow the Owner’s approval of the Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction.
Construction Administration Phase
Gregory Andrea A.I.A. Architects responsibility to provide Basic Services for the Construction Phase commences with the award of the Contract for Construction and terminates at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work unless extended by separate agreements with the Owner.
Services and responsibilities during the Construction Administration Phase will include:
Owner representation
Periodic site visits at appropriate stages of construction
Review of Shop drawings and submittals.
Authority to reject non-conforming work.
Preparation of Change Orders and Construction Change Directives.
Determine the date of Substantial completion.
Review and certify the amounts due the Contractor.
Interpretations of Contract Documents.
Interior Design
Project Initiation
Gregory Andrea A.I.A. Architects will meet with you to review the following:
Clarify your approval process
Project responsibilities and the role of outside consultants.
Drawings of existing occupancy and other related information.
Invoicing format and procedure
Schedule
Predesign – Programming
Gregory Andrea A.I.A. Architects shall consult with you to determine the general requirements of the Project and shall review the understanding of such requirements with you. We shall determine the applicable requirements necessary for the Project’s function or operations, such as those for existing and projected personnel, space, furniture and furnishings, and for adjacencies and special criteria. We shall review the feasibility of achieving your requirements in the space under consideration, which review shall include preliminary blocking and stacking diagrams as required.
Pre-design- Building Evaluation
Once a likely location or locations have been identified, an analysis shall be prepared on those potential locations based on the information developed during programming. Gregory Andrea A.I.A. Architects along with the mechanical engineer and other consultants retained during pre-design will review the proposed building(s) for its ability to service your needs and shall recommend and upgrades that may be necessary in order to meet your occupancy requirements. We shall prepare a written report of our analysis of each building. If the plan of particular buildings satisfies your planning requirements, Gregory Andrea A.I.A. Architects will review the lease as it applies to construction allowances or work letters, and the disposition and payment of building services. We will develop a preliminary budget based upon the schematic plans, your design objectives and budgets constraints. This preliminary budget might be used to negotiate an allowance from the Landlord
Schematic Design Phase
Gregory Andrea A.I.A. Architects shall review and evaluate with you the program and the Project Budget, if one has been established by you, each in terms of the other. Based on the approved programs, we shall prepare preliminary diagrams showing the general functional relationship of Project components. We shall review with you alternative approaches for designing and carrying out the work. Based on the approved relationship diagrams, we shall prepare sketches and studies of the general layout for review with you. We shall develop the approved general layout into preliminary plans indicating partitions, and standard generic furniture, and studies to establish the design concept of the Project indicating the types and quality of finishes and materials, and furniture and furnishings. We shall provide criteria, direction and assistance to the Project Consultants necessary for them to develop and document the preliminary design concepts for their parts of the Project.
Design Development Phase
Based on the approved Schematic Design and any adjustments requested by you in the schedule or the budget, we shall prepare Design Development drawings and other documents to fix and describe the interior construction, furniture and furnishings, and colors, materials and finishes of the Project. We shall provide the Consultants with drawings and other information necessary for them to perform their portion of the work and shall review and coordinate the Consultant’s services for conformance with the design intent. We shall provide a detailed Project furniture and furnishings budget. We shall provide sufficient information to you to assist in verifying the Project construction budget.
Contract Documents Phase
Based upon approved Design Development and further adjustments on the scope and the budget for the Project, we shall prepare Contract Documents, consisting of drawings and specifications setting forth in detail the requirements for the construction of the Project. We shall review the Contract Documents prepared by the Project Consultants and shall assist them in the coordination of their portions of the work. We shall assist you in your responsibility to file documents, prepared by us and the Consultants as appropriate to the work, required for the approval of governmental agencies having jurisdiction over the Project. We shall prepare specifications for new furniture and furnishings, and shall prepare drawings and specifications of specialty millwork built-ins. We shall, if required, submit to the building owner progress drawings and final contract Documents for his review and approval. Revisions requested shall be incorporated into the documents upon acceptance and direction by you. We shall, if required, submit to the building owner progress drawings and final contract Documents for his review and approval. Revisions requested shall be incorporated into the documents upon acceptance and direction by you. We shall advise you of any adjustments to the Project Furniture and furnishings budgets indicated by changes in requirements or general market conditions. We shall assist you in obtaining bids or negotiating proposals, and assist in awarding and preparing contracts for interior construction. We shall assist you in evaluating and pre-selecting a furniture dealer, or shall prepare a request for bids, analyze bids and recommend the award of a contract to a furniture dealer.
Construction Administration Phase
Based on the award of a contract for interior construction, and for furniture, furnishings and equipment, we shall provide the following services. We shall meet with the General Contractors as reasonably required to assist in scheduling and expediting the Project, and to provide clarification of Contract Documents. We shall visit the construction site as frequently as reasonably required to monitor the progress of the work and to determine if the work is in accordance with the Contract documents, and shall recommend rejection of work that is not. We shall represent to you that the Contractor’s request for payment are in general correct to the best of our knowledge and belief, and generally shall keep you informed of the status of the project in order to guard you against deficiencies in the work. We shall review and take appropriate action in a timely manner on all Contractor’s submittals such as shop drawings, product data, and samples, prepare supplemental and clarification drawings as required, prepare a list of work to be corrected, and review the corrective work to completion. We shall make regular site visits to determine the dates of Substantial and Final Completion, shall receive and forward to you for your review and records written warranties and related documents required by the Contract Documents and assembled by the Contractor We shall assist the Contractor in acquiring all necessary sign-offs for submittal to the statutory authorities having jurisdiction over the Project, and shall issue final Certificates for Payment. We shall review the final placement of all items and inspect for damage, quality, assembly and function in order to determine that all furniture and furnishings are delivered and installed in accordance with the Contract Documents.
Construction Management
Detailed Construction Schedule
Gregory Andrea A.I.A. Architects will prepare and maintain a comprehensive schedule for construction of the project indicating:
Scope of work for each subcontractor
Starting and Completion dates
Progress to date
Status of long lead time materials and equipment
Pre-purchasing and pre-ordering of materials and equipment
Throughout the construction phase, the schedule will be updated to show the progress of all trades, from shop drawings to fabrication, installation and ultimately, the completion of that trade’s scope of responsibilities. It is through the use of this schedule that we can maintain and make any necessary changes to ensure adherence to completion dates. A date for completing the entire project will be established prior to commencing construction. The initial and all subsequent updated schedules will be provided to the Owner and architect so they too may track the progress of work and comment on any possible problems they foresee. In addition any changes in the client agendas can be addressed and the schedule modified to suit.
Subcontractor Supervision
All subcontractors will be closely supervised throughout the project to ensure that the materials furnished and work performed is in accordance with drawings, specifications and building requirements. Gregory Andrea A.I.A. Architects will coordinate and monitor the performance of all subcontractors to ensure that the project remains on schedule and that all work is executed in accordance with industry standards
Project Administration Services
In order to assure maximum efficiency and productivity throughout the project Gregory Andrea A.I.A. Architects will: Maintain a complete record keeping system that will provide the Owner with all necessary project information on a timely basis. Prepare and control all subcontractor payment schedules. Assemble all guarantees, warranties, operating manuals, drawings, and specifications and gather information as required be the contract documents and forward them to the Owner. Receive, check and review, for approval all claim and waiver of liens required prior to the issuance of the final certificate of payment Submit consolidated monthly invoices for all work performed. Review and approval of subcontractor’s insurance coverage as required
Principal-in-Charge
The Principal-in-Charge will spend significant time in the field in order to maintain an open line of communication with the client and architect, as well as consulting with the other levels of Gregory Andrea A.I.A. Architect’s supervision team. The Principal is available to field any major concerns the client may have concerning the project.
Superintendent
The Superintendent is the full time on-site supervisor. He will deal with the day to day coordination of the trades, deal with labor issues as they arise, and meeting with architects and engineers to clarify questions pertaining to the working drawings.
Field Office
The field office will serve as an extension of our home office. Our entire field operation, Principal, Superintendent, the Client, Architect and Engineer will use this office as their home office throughout the progress of the project. The office will be furnished with a conference area for meetings, and a telephone and fax to enable a constant line of communication to the home offices of the subcontractors.
Client Work Changes
Gregory Andrea A.I.A. Architects will receive all work changes, project their effect on the project as to time and cost and advise the Owner.
Punch List Items
Gregory Andrea A.I.A. Architects will supervise and expedite all punch list items to ensure completion in accordance with the construction schedule.
Owner Responsibilities
Approval of Project Construction Budget/schedule- Initial approval of the project budget and schedule by owner insuring full understanding of project goals and scope. Approval and Funding of Pre-Purchased Items- timely approval of pre-purchased items is required to maintain desired schedule. Timely review of Project Invoices/ Change Orders- The subcontracting team working of the project is always highly motivated by prompt payment of invoices. We recommend and request that invoices be paid in a timely fashion, to maintain subcontractor loyalty and focus.